Privacy notice

Last updated: June 2026

Work Collaborative is the non-profit arm of Education Leaders, operated by Education Leaders Ltd, a private limited company registered in England and Wales (company number 15244037). Registered office: 167-169 Great Portland Street, 5th Floor, London, England, W1W 5PF. This notice covers workcollaborative.com and the services run from it. It is written to comply with the UK GDPR and the UK Data Protection Act 2018.

Our open-source commitment

Work Collaborative exists to share knowledge, not to gate it. Our research, frameworks and resources are free to read, adapt and share. When you go to open a paper we may ask for your name and email so we can let you know when we publish more. This is always an optional ask, never a requirement: there is always a way to read the work without giving us anything, and you only see the ask once. If you do choose to share your details, they are handled exactly as set out below.

What we collect, and when

• The newsletter. First name and email, plus your subscription preferences. Managed in Kit (ConvertKit).
• Forum and course applications. Whatever you choose to share in our application forms (name, role, school, what you are working on). These run on Microsoft Forms.
• Getting in touch. If you email us, we keep your message and reply to it.
• Server logs. Standard request logs from our hosting (IP, referrer, user agent). Kept for 30 days for security and abuse prevention. No tracking pixels, no advertising IDs, no third-party analytics that profile you.

Why we collect it (lawful basis)

• Consent (Art. 6(1)(a) UK GDPR) for the newsletter. You opt in. You can opt out any time.
• Legitimate interest (Art. 6(1)(f)) for short, transactional emails, for example replying to an application or a question. No marketing under this basis.
• Contract (Art. 6(1)(b)) when you have enrolled in a programme, where we need your details to deliver what you signed up for.

Who sees your data

The list is short, deliberately:

• Kit (ConvertKit, US-based, GDPR-DPA in place). Stores newsletter subscribers and sends emails.
• Microsoft (Forms). Receives forum and course applications.
• Cloudflare, our hosting and CDN. Sees request logs in transit.
• Shane and Efraim. Read your email and reply to it.

We do not sell your data. We do not share it with advertisers. We do not enrich it with third-party sources. No-one else gets access without your specific consent, except where we are legally required to share it.

How long we keep it

• Newsletter subscribers: until you unsubscribe (every email has a one-click link), then deleted within 30 days.
• Application responses: kept while we consider and run the relevant forum or programme, then deleted when no longer needed.
• Programme participants: seven years after the programme ends, for tax and record-keeping. Then deleted.
• Server logs: 30 days, then rotated.

Your rights

Under GDPR you can ask us to:

• See what we hold about you (subject access request).
• Correct anything inaccurate.
• Delete your data (right to be forgotten).
• Export it in a portable format.
• Object to processing, or restrict it.
• Withdraw consent at any time, without giving a reason.

Email hi@shaneleaning.com with what you want and we will act on it within 30 days (usually within 48 hours). If we get it wrong, you can complain to the UK Information Commissioner's Office or your local data protection authority.

Cookies and tracking

We do not set cookies for analytics, ads or fingerprinting, and we do not use Google Analytics. Forms and embedded services you choose to use (Kit, Microsoft Forms) may set their own cookies when you interact with them.

International transfers

Kit is US-based. Transfers to the US use Standard Contractual Clauses under Article 46 GDPR. Microsoft processes form data under its own data protection terms.

Changes to this notice

If we change anything material, we will update the "last updated" date at the top and email current subscribers before the change takes effect.

Contact

Education Leaders Ltd · hi@shaneleaning.com
167-169 Great Portland Street, 5th Floor, London, England, W1W 5PF
Company number: 15244037